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Course Setup Essentials

Below is an outline of the process used to generate BbLearn courses and enrollments. Official course spaces and student enrollments are auto-generated.

Course Delivery Checklist

The BbLearn Course delivery checklist provides a quick reminder on the process required to run a Course offered "for credit" through BbLearn.

  1. Department Admin Assistant assigns "Instructor of Record"
    Instructors, Builder-Graders, and Graders are assigned to course in Banner via COWS.
  2. Official BbLearn Course Auto-generated
    Course setup as unavailable for students.
  3. "Instructor of Record" added Automatically
    Instructors, Builder-Graders, and Graders are added to BbLearn course two months before semester start.
  4. Instructor Adds Content
    Instructor builds content directly in BbLearn Course or adds through COURSE COPY.
  5. Students added Automatically
    Students added to BbLearn course about two weeks before semester and throughout term.
  6. Instructor Makes Course Available
    Course activation email sent to students.
  7. Instructor Teaches Course
    Maintain a sense of presence by involving learners in a variety of activities.
  8. Instructor Submits Final Grades
    Final grades are submitted through Vandal Web.

Official Course Site

Official course sites are automatically generated about two months before the start of the semester. If you don't see your course, contact your department's administrative assistant to ensure that you've been added as an "Instructor of Record" to Banner through COWS. Official course sites are setup as unavailable to students. You may copy your course content from an older course into a current course space. When the course site is ready to go, instructors must make the course available to students.

OPTIONAL: To combine multiple sections, Request Course Merge.  
OPTIONAL: To work ahead, Request a "PREP" Course.   

Student enrollments are automatically added to classes approximately two weeks prior to the start of the Fall and Spring semesters. Summer session students are automatically added to ALL summer sessions approximately two weeks prior to the start of the first summer session. Students who add or drop the course will automatically be added or removed from the BbLearn course. Students automatically lose access to their BbLearn course about four weeks after the class ends.
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Instructors, Builder-Graders, and Graders are added by your Department Administrative Assistant to the official course site through COWS. Instructors may add additional people to the official course site as a Course BuilderGrader, or Participant
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Unofficial [PREP] Site

You may work ahead of time by requesting an unofficial course preparation space (i.e. [PREP] site) which can be setup at any time. Request a [PREP] site now.

Compare Official Course Site & Unofficial [PREP] Site

The basics of how official course sites and unofficial [PREP] sites work and how they are different from one another, are summarized below:

OFFICIAL Course Site

  • Sample Title: Fall 2013 - ENGL101: Intro
  • Auto-generated two months before class begins and are initially setup as UNAVAILABLE 
  • Students are added two weeks before term begins. 
  • INSTRUCTOR makes course available to students.
  • INSTRUCTOR adds content directly or by copying content from an existing BbLearn site.
  • Official course sites are removed two years after class begins.

Unofficial [PREP] Site

  • Sample Title: [PREP] ENGL101: Intro
  • [PREP] sites are generated by DEE at Instructor's request.
  • [PREP] sites have NO STUDENTS.
  • [PREP] sites are used as a preparation space for course development.
  • [PREP] sites are not removed automatically.

Timing of Course & Enrollment Events

Below is a timeline summarizing when the different Course Setup and Enrollment events occur in BbLearn: 

Where's my Course?

To access your official course sites and unofficial [PREP] sites, login to BbLearn. Your main BbLearn page displays a list of your BbLearn courses. Click on the course title to access the course. Below is a screenshot of a sample instructor's course list in BbLearn. Official course titles begin with "Fall", "Spring" or "Summer". Preparation course titles begin with "[PREP]".


Not finding what you need? Try BbLearn's User Manual.
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