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Faculty

CHAPTER SIX: 6920

OTHER GENERAL INSTITUTIONAL POLICIES

July 1996


6920

UNIVERSITY LIBRARY

PREAMBLE: This section provides basic information about the UI library. For further information, contact the library (208-885-6534).

A. INTRODUCTION. The University Library supports the teaching, research, and service missions of the university. It is the regional depository in Idaho for U.S. government documents and is a designated Earth Science Information Center and a U.S. Patent depository. As a member of WLN and OCLC it has access to the collections of other scholarly libraries within the region and the nation.

B. SERVICES.

    B-1. Loan Privileges.

      a. Books in the general collection may be borrowed for four weeks. Materials from the general collection are charged out at the loan desk located near the entrance on the first floor. These materials are subject to recall after two weeks, if needed by others.

      b. Faculty members are exempt from overdue charges; nevertheless, it is not in the overall university interest to have a faculty member borrow a large number of books and keep them for a long time. Highly specialized materials that are not in demand and are needed by faculty members for continuous close-at-hand use may be charged out for as long as one semester.

      c. Normally, the library does not lend indexes, abstracts, reference books, U.S. government documents, or periodicals for use outside the library because it is in the best interest of the UI community that they be available in the library and accessible to all. In exceptional cases, arrangements to check them out may be made through the librarian in charge.

    B-2. Interlibrary Loans. The library's department administers an interlibrary-loan service and, on request, will obtain scholarly materials not available here from another library for use by faculty members and students engaged in serious research. The lending library has the privilege of stipulating the conditions under which the loan is made, and the borrowing library must abide by these regulations. Ample time should be allowed for securing the item desired, and any book that is in print and of value to the library should be ordered rather than borrowed. It is recommended that graduate-student research at UI not be undertaken in areas in which a large percentage of the needed library material must be borrowed from other libraries. In view of the fact that most research libraries limit the loan of periodicals, persons requesting periodical articles on interlibrary loan should expect to receive photocopies and should be prepared to pay the charges involved.

    B-3. Reciprocal-Use Agreement with WSU.

      a. Washington State University and UI have an agreement under which faculty members and students of either institution have free use of the library resources and facilities of the other. Such use is subject, however, to the regulations of each institution.

      b. UI faculty members and students must consider use of the WSU Library a privilege, not a right. They should not abuse or endanger this privilege by borrowing a large number of items at one time, items for class use here, materials in great demand, items this library should buy, or rare items; nor should they keep, or request to keep, materials they borrow longer than the normal loan period. Under certain circumstances, UI faculty members may be given a long-term or semester loan of certain UI library materials, but this is not true of WSU library materials.

    B-4. Library Hours. The University Library is normally open about 100 hours a week. Changes in library hours for holidays and vacation periods are regularly published in the Idaho Register and posted at the main entrance of the library.

    B-5. Placing Books on Reserve.

      a. It is important that faculty members place books or related materials on reserve before making class assignments. The library should be given reserve-book lists at least one week in advance.

      b. Standard "Library Reserve Book" forms should be used and may be picked up at, or ordered by telephone from, the reserve desk. Faculty members are urged to check the card catalog to ascertain that the library has the needed books, to write the call numbers on the form and, if convenient, to take the books required for reserve directly to the reserve desk. Faculty members may place personal copies, as well as library books, on reserve for two-hour, one-day, or three-day loans at their discretion. Nonlibrary materials should be properly identified with a mark of ownership and should be reclaimed after they are no longer needed on reserve. If library materials are to be purchased for reserve, sufficient time should be allowed for their acquisition. "Purchase Request" forms marked "for reserve use--first (second) semester" will be given priority treatment.

    B-6. Library-Use Lectures. Specialized lectures on the use of library resources are available for upper-division and graduate classes. The lectures are given by the subject librarians, and techniques of bibliographic searching are emphasized. Far from being stereotyped orientation talks, these presentations are intended to meet specific needs and may be adapted to stress any points that the instructor indicates. With this specialized instruction, followed by individual consultation with the subject librarians, students are able to make far better use of library resources. Instructors may make arrangements for the lectures through the appropriate subject librarian. The lectures are given in the library and at least one week's notice should be given to avoid scheduling conflicts.

    B-7. Ordering Books and Periodicals.

      a. To order a book, a faculty member fills out a "Purchase Request" form, listing all pertinent information. The order form is forwarded to the library after obtaining approving signatures as required by the department or college. When the book is received and cataloged, the library notifies the requester. Faculty members are urged to turn in requests early in the fiscal year. Faculty members who require specialized materials for continuous use in the office or laboratory are permitted to requisition them for purchase from their department (not library) funds, subject to approval of the departmental administrator or dean. New periodical subscriptions require the cancellation of an equivalent dollar amount of existing subscriptions. Faculty requests for new subscriptions to periodicals should be made to the appropriate subject specialist in the library.

      b. When books disappear, the library normally delays ordering replacements for a year on the assumption that they may reappear on the shelves. Most of them do. If, however, a missing book is needed immediately (e.g., for reserve, as a reference book, or because it is in great demand), the library will order a replacement immediately. If faculty members wish to reorder missing books, they should so indicate on the order form used for requesting books by inserting the statement "book missing--replace." If this is not done, the library's acquisitions section may find it listed in the catalog and return the request marked "duplicate." Frequently the library does not find out that a book is missing until it is reported by students or faculty members.

    B-8. Library Publications. The Bookmark serves as a communication medium from the library to the faculty and staff. Its aim is to bring helpful information on books, library problems, and library goals to the faculty and staff.

    B-9. Copying of Copyrighted Materials. The U.S. copyright law governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes outside the standards of "fair use," that user may be charged with copyright infringement. The University Library reserves the right to refuse to accept a copying order if, in its judgment, fulfilling the order would involve violation of copyright law.

    B-10. Departmental Libraries. It is the policy of the University of Idaho to maintain a strong central library. Branch libraries are generally discouraged because: (a) they reduce the accessibility of materials of interest to several disciplines, (b) proper staffing increases overall library expenses, and (c) costly duplication of holdings is likely to result. Exceptions to this policy are considered on an individual basis. In view of the volume and special character of UI's library resources in the field of law, the College of Law maintains a library and a staff with specialized training in law librarianship [see 6925].

    B-11. Additional Information. For additional information about the University Library and its operations, the library maintains a world wide web site at www.lib.uidaho.edu. Faculty members who wish to suggest changes in library regulations or policies should feel free to make these suggestions known to the library staff or members of the Library Affairs Committee [see 1640.60].

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