Often the first question we hear when students arrive back in the States is,
"When will my transcript arrive?" The answer depends on a number of
factors.
First, students must make sure they have submitted all their coursework,
taken all their exams, and paid all outstanding balances before the
transcript will be released.
Second, students must
realize that some institutions--particularly those in the southern
hemisphere--follow academic calendars that make immediate issuance of
transcripts difficult. The UI Study Abroad Office does its best to
follow-up on any transcripts that are unusually late in arrival.
The host institution or
program provider should send your transcript or grade sheet directly to the
UI Study Abroad Office. Once the UI Study Abroad Office receives the
transcript, staff make a copy of it for your file and send the original to
the UI Registrar's Office so that the credits can be recorded on your UI
transcript.
Financial Aid Suspension
Federal law requires UI to
verify that financial aid recipients were enrolled full-time and received
passing grades while overseas. You will receive a financial aid suspension
letter if UI does not receive a transcript from the institution you attended
by June 1st showing you were a full-time student and passed your
courses. Students particularly affected are those who will be abroad during
the spring semester, as there is little turn-around time between the end of
their program and the June 1st deadline. If you receive a
financial aid suspension letter, you may go to the Associate Dean in your
college and petition to have your aid reinstated.
Special Note for Graduating Seniors
Students planning on
graduating right after finishing their study abroad program should arrange
and pay to have their overseas program coordinators send transcripts of
their completed coursework by express mail. This should speed up the
transfer of credits for graduation.
Non-UI Students
To speed the transfer of
your credit (if you are on a Partner Institution program), non-UI students
should request that a separate transcript from the host institution be sent
directly to the home university. If you are not sure if your program is a
Partner Institution program, please consult the list in the
Survival Guide.
Non-UI students will also receive one
free official University of Idaho transcript. Prior to departure,
non-UI students should have completed a
Transcript Request Form (one
of the Mandatory Study Abroad Post-Application Forms).
As soon as your overseas records are received at the University of Idaho,
the UI transcript will be sent. Please contact the UI Study Abroad
Office if you have any questions about this.
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