NIATT "Request" guidelines

If you want to see additional information on this site, or you have questions, contact Tami.

Travel

University regulations require that you request permission before traveling.

If you intend to travel on a NIATT budget, please provide Debbie with a completed travel request form that includes the following information:

  1. Traveler Name:
  2. Employee Classification (faculty, exempt, staff, student):
  3. Department and College/Unit:
  4. Dates of Travel including departure time and return time:
  5. Destination:
  6. Funding Source (budget #):
  7. Estimated Cost:
  8. Purpose & Justification:

Faculty/staff are still required to have pre-approval from your home department. Students only need pre-approval through NIATT.

Please note that out-of-country travel on UTC budgets must be pre-approved by UTC.

Purchases

For purchases under $500, there are several options:
  • Use the NIATT credit card. If you want a student to make the purchase, you must  first send an email to Debbie informing her that you give that particular student permission to use the credit card. The student must complete paperwork and will receive purchasing card guidelines before checking out a card. Cards and receipts must be returned in one day (exceptions will be made for special circumstances).
  • Request that a purchase order be placed. Complete the purchase request form and get it to Debbie. This may be useful for non-local vendors or vendors from whom we do not often purchase.
  • Purchase the item yourself and request reimbursement. Original receipts must be submitted. We DO NOT recommend this because "you" pay sales tax; "we" (UI) does not.
For purchases between $500 and $4999
  • NIATT has one credit card for purchases above $500. Please contact Debbie to use it or send your authorized student to her office where the purchase can be made by phone.
For purchases $5000 or more
  • Formal procedures (Request for Bid, Quotations, or Proposals) must be followed. This involves UI Purchasing. The process is not quick. Please talk with Tami in advance of your need to purchase large items or service.
  • Please note that any single purchase this large on a UTC budget must be pre-approved by UTC.

Airline Tickets

NIATT credit cards can be used to purchase airline tickets. See the purchasing section above and/or the purchasing card regulations.

There is a special website--EZBiz--for purchasing airplane tickets from Horizon or Alaska. If you have not asked Tami to authorize you as a user, you can email her to purchase the ticket for you or to authorize you as a user.

When you are first authorized, you will receive an email from EasyBiz telling you how to log in the first time.

 

 

 

 

 

 

 

 

National Institute for Advanced Transportation Technology

University of Idaho
115 Engineering Physics Building
Moscow, ID 83844-0901
Phone:  (208) 885-0576
Fax:      (208) 885-2877
E-mail:   niatt@uidaho.edu

University of Idaho
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