Draft policy format: the form in which all proposed new and amended University policies shall be submitted for review and approval. The draft format is set out in the template link at the left or by clicking here.
Minor amendment: any change to an existing policy that is limited to making the policy or policies consistent with controlling legal authority, including Board policy, or that is a clerical or grammatical change or correction that does not change the intent, scope, application or meaning of the policy.
Originator: a person(s) or group of person(s) with a proposed new or amended policy.
Policy: a governing principle that embraces general goals and mandates or constrains actions. All proposed policies should include any general procedures necessary for implementation.
Policy Coordinator: the Faculty Secretary; he or she is responsible for coordinating, assisting with, and tracking all university-wide policies. The Faculty Secretary may delegate policy coordinator duties as necessary within the office of faculty secretary.
Policy Implementation: all new and amended policies go into effect on July 1, or January 1, whichever arrives first after final approval, unless otherwise specified in the policy.
Policy Sponsor: the responsible unit administrator having responsibility with the subject area of a proposed new or amended policy.
Procedure: a statement(s) that prescribes specific actions to be taken to implement established policies.
Responsible Unit: an office within the University with primary responsibility for a specific area of focus. An example of a responsible unit is the office of Human Resources, which has primary responsibility for employment, benefits, and training and development issues.
Reviewing Body: typically a university standing committee or ad hoc task force created to review a proposed new or amended policy.
Temporary Emergency Policy: the President may adopt, amend or suspend a policy without prior notice and comment, or upon any abbreviated notice and comment that is practicable, if it is established that a failure to act promptly will result in serious prejudice to the interests of the university or of the parties concerned. A policy adopted, amended or suspended under this subsection is temporary and may be effective for a period of not longer than 180 days.
University-wide Policy: a policy that has application across the institution.