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Library Philosophy and Practice 2010

ISSN 1522-0222

Theses, Projects, and Africana Materials Management in Nigerian Academic Libraries: The Case of Hezekiah Oluwasanmi Library

Chinwe M. T. Nwezeh
Hezekiah Oluwasanmi Library
Obafemi Awolowo University
Ile-Ife, Osun State, Nigeria

 

Introduction

Academic libraries support their parent institutions in teaching, research, and community development. Aguolu (1989) maintains that libraries are social agencies designed to conserve knowledge, preserve cultural heritage, provide information, support education and research, and serve as fountains of recreation. These responsibilities are executed in a number of ways. Academic libraries acquire conventional material as well as specialized and unconventional materials that have research and educational value.

The thesis or dissertation is an essential aspect of a degree, which proves that a student has mastered the skills necessary to succeed in a scholarly field, and which makes an original contribution to that field (Duke and Beck, 1999). Anunobi (2002) states that the production of an original work in the form of project report, thesis, or dissertation is usually a standard requirement for undergraduate or postgraduate degrees awarded by universities. The Hezekiah Oluwasanmi Library collects only postgraduate degree theses (i.e., Masters and PhD theses). Undergraduate theses are stored in the departments of the graduating students. Nigerian tertiary institutions use “project” to refer to works produced in respect of undergraduate programmes, while “theses” is commonly used for works prepared for postgraduate degrees (Nnadozie, 2006). This confirms the assertions of Prytherch (2000) and Ifidon (2006). Egonu (1999) argues that theses/dissertations refer to bound copies of research reports produced for the award of a certificate, diploma, first degree, masters, or doctorate. Parsons (1976:13) states that the names themselves cannot be regarded as a reliable indication of the sort of work involved, because they are used rather indiscriminately and can be virtually synonymous.

A thesis or dissertation begins with the conception of a researchable topic. The student develops a research proposal under the supervision of an academic staff member within the department. The proposal is presented in an oral presentation. The student eventually submits the proposal to a postgraduate committee (Kiondo, 2004).

At the University of Ghana, there are three stages in the approval of theses and dissertations. The research proposal must be approved by the department, a faculty committee, and an academic board (Fosu and Alemna, 2006). According to Schwarz (1973), the dissertation is the first expression of maturity and mastery in a field. Lang (2002) states that the dissertation should be publishable or a source of publishable material. It should demonstrate a student's capacity for significant professional performance beyond graduation. Projects and theses are produced within the parent institutions of academic libraries. The libraries collect and preserve copies of these works. According to Okoro (2003:69), part of the reason for procurement, preservation, and management of theses and projects is that these unpublished sources have vital intelligence information. Johnson and Kallaus (1987) states that these works are collected and stored to assist departments in communicating with each other and the outside world, to provide a record of the past, and to supply data useful for legal purposes.

Location of Theses and Other Africana Materials

Masters and PhD theses produced in the Obafemi Awolowo University, Ile-Ife are kept in the Africana section of the library. Books published by Africans on Africa are also housed in this section. People from all over Nigeria and researchers from outside the country come to make use of the materials in this section of the library. The use of Africana materials is not limited to any group of people. Both staff and students consult books in the section.

Processing Africana

The Postgraduate College of Obafemi Awolowo University sends theses to the library for processing and making available to researchers. The theses are not catalogued but are shelved alphabetically according by author. They receive an ownership stamp and are indexed. Researchers used bound volumes of the index to locate the theses they want to consult.

The books housed in the Africana section are catalogued and classified. books published by African writers have a copy in that section, section while other copies are put on the open shelf and can be borrowed. The circulation of Africana materials is restricted. Some requested Africana material can be photocopied.

Circulation

Ranganathan wrote that “books are for use”. Adequate provision should be made for circulation and use of these materials. Users of African materials must obtain permission of desk officers before gaining access to these materials. Circulation outside the library is prohibited. The Africana section of the library is patronized by students from within and outside the university, as well as academics and non-academic staff from within and outside the university.

Terms of Availability

Hezekiah Oluwasanmi Library opening hours are:

Monday-Friday: 8:00 a.m.-10:00 p.m.

Saturday: 8:00a.m.-4:00 p.m.

Sunday: Closed

Although library staff work morning and afternoon shifts, patrons can only access Africana materials during a specified period. The Africana section is open from 9:00 a.m. to 3:00 p.m. Non-students and visitors to the library establish their identity before they are attended to by the schedule officer(s). The students of the institution must present their school identity cards before they are attended to. The services are free-of-charge. In the case where photocopy of specific pages is allowed, the user bears the cost.

Table 1: Number of Books and Theses Requested in 2004/2005.

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
Books 140 37 41 13 154 270 93 87 168 267 182 153 1901
Theses 71 50 32 28 52 52 81 57 106 87 92 46 774
Total 211 87 73 41 322 322 174 144 274 354 274 199 2359

Inaugural lectures, seminar papers, and staff publications are also acquired and organized for use in the Africana section.

Table 2: Number of Inaugural Lectures, Seminar Papers, and Staff Publications Requested in 2004/2005

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
Inaugural Lectures/Seminar Papers           01        

01

 

02

Staff Publications             01           01
Total - - - - 01 - 01 - - - 01 - 03

Table 3: External Users in 2004/2005.

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
External user 2 8 6 2 2         8 9 12 58
Total 2 8 6 2 2         8 9 12 58

Table 4: Books and Theses Requested in 2005/2006

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
Books 196 24 55 123 204 93 131 149 102 140 85 47 1252
Theses 116 56 28 64 73 40 79 48 93 48 61 63 769
Total 312 80 83 187 277 133 210 197 195 197 145 110 2127

Table 5: Inaugural Lectures, Seminar Papers, and Staff Publications Requested in 2005/2006

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
Inaugural Lectures/Seminar Papers 06 08   01 01     01 01 01     19
Staff Publications                          
Total 06 08   01 01     01 01 01     19

Table 6: External Users in 2005/2006

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
External users 25     14 23 03 32 13 16 13 5 06 150
Total 25     14 23 03 32 13 16 13 5 06 150

Table 7: Books and Theses Requested in 2006/2007

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
Books 42 70 29 69 10 21 1 21 6 40 56 62 428
Theses 60 40 18 58 40 12 41 31 9 45 66 102 522
Total 102 110 47 127 50 33 42 52 15 85 122 164 2127

Table 8: Papers Requested in 2006/2007

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
Inaugural Lectures/Seminar Paper                  

02

01

01

04

Staff Publications                          
Total                  

02

01

01

04

Table 9: External Users in 2006/2007

  July August Sept. Oct Nov. Dec. Jan. Feb. March April May June Total
External user 3 2 2 1   2 3   1 7 84 9 114
Total 3 2 2 1   2 3   1 7 84 9 114

Conclusion and Recommendations

The data shows clearly that in patrons make a great deal of use of books and theses in the Africana Section of Hezekiah Oluwasanmi Library. Theses and other unpublished material in the section have research, academic, and archival values. Management of these materials in academic libraries where they constitute a vital component of the collection is essential for satisfactory service to clients.

There is a need to fully automate the university library system. More computers should be provided for the functioning of the library. Even though the library is undergoing a full scale automation of all its services through grants from the Carnegie Corporation of New York, the research sections of the library, including the Africana section, serials section, and documents section are not yet connected. There are no computers in these sections of the library. All the same, ongoing training is being provided for the staff, to get them ready to function in the new automated system.

It is generally accepted that computer applications affect an organization's structure, employment patterns, quality of service, and employee work life. The importance of computerization has become more apparent as computers move from their traditional role in the “back office” to supporting the day-to-day activities of workers and managers, particularly those involved in knowledge or information work.

Provision should be made for the physically challenged in the library as a whole. The library building should be modified to provide easy access for the physically challenged.

References

Aguolu, C. C. (1989). Libraries, Knowledge, and National Development . University of Benin Inaugural Lecture Series No. 45

Anunobi, U. V. (2002). Citation behaviour of undergraduate and postgraduate students in the Federal University of Technology, Owerri: An issue for concern . Nigerian Library and Information Science Trends 1 (1): 18-27.

Duke, N., & Beck, S. W. (1999). Education should consider alternative formats for dissertation. Educational Research 28 (3): 31-36.

Egonu, E. C. (1999). Effective handbook of research methodology, thesis writing, preservation, and presentation . Owerri: Springfield Publishers.

Fosu, V. K., & Alemna, A. A. (2006). An analytical study of masters dissertations on the Balme Library University of Ghana, Legon. African Journal of Library, Archives and Information Science 16 (2): 71-78.

Ifidon, S. E. (2006). Modern theory and practice of library collection development . Benin City: Justice Jeco Publishers.

Johnson, M. M., & Kallaus, N. F. (1987). Records management . Cincinnati, Ohio: South-Western Publishing.

Kiondo, E. (2004). Historical practice in managing theses, dissertations at African universities and university libraries. Paper presented at DATAD Workshop, Accra, Ghana, February 19-20.

Lang, S. (2002). Electronic dissertations: Preparing students for our past or their futures. College English 64 (6): 680-695.

Mbofung, U.I. (2000). Student write-ups in polytechnics: Issues arising. Nigerian Library and Information Science Review 18 (1 & 2): 7-17.

Okoro, C. C. (2003). Application of intelligence information concepts and methods in archives and library management. Nigerian Library and Information Science Trends 2 (1 & 2): 64-70.

Parsons, C. J. (1976). Theses and project work. London: George Allen and Unwin.

Prytherch, R. (2000). Harrod's Librarian's glossary and reference book . Aldershot: Gower.

Schwarz, J. (1973). In defence of theses. Arts Journal 32 (4): 429-430.

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