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Zoom in Canvas (Instructor Help)

Announcing an Improved Zoom Workflow

All Canvas instructors using Zoom to host live course meetings with their students--and possibly recording these meetings for students to watch later--should consider switching to the Canvas/Zoom Integration (a.k.a. Zoom LTI Pro) available in Canvas. Students will be automatically notified about each Zoom meeting scheduled through the Canvas/Zoom Integration, and a link to the Zoom meeting will appear on each student's Canvas Calendar. The major benefit to scheduling Zoom meetings from within a Canvas course is that enrolled students, TAs, and co-instructors are given automatic access to course recordings saved to the Zoom Cloud.

Step One: Link to Zoom in your Canvas Course

Listed below are two options available to link to the Canvas/Zoom Integration within your Canvas course. Either option sets up a direct link to the Zoom Scheduling Tool integrated into Canvas. The Zoom Scheduling Tool's Cloud Recordings tab contains a folder for each Zoom session containing links to all Zoom Recordings saved for the session.

Choose the left or right option below to link to the Canvas/Zoom Integration:

Step Two: Schedule Zoom Meetings from within Canvas

• Click on the Zoom link in your course (added through Step One above) to pull up Zoom's Scheduling Tool.
• CRITICAL STEP ---------------------------------------------------------------
  Schedule Zoom meeting(s) for your course by clicking on Schedule a New Meeting (circled in red below) from within Zoom's Scheduling Tool in Canvas.
  ---------------------------------------------------------------------------------
• When recording a zoom session, be sure to Record to the Cloud. Note: It takes time for the recorded session to show up in Canvas after a recording has ended.

• Access to all of the zoom recordings are available through the Zoom's Scheduling Tool Cloud Recordings tab (circled in red below). The Zoom Scheduling Tool's Cloud Recordings tab contains a folder for each Zoom session containing links to all Zoom Recordings saved for the session.

• You and your students may be asked to authenticate to Zoom when entering a session or when watching a Zoom Recording. Always select SSO (circled in red below) when signing into Zoom.

Step Three: TIPS: Saving, Trimming, Troubleshooting, Etc.

• How to Trim Zoom Cloud Recordings
• How to View the Zoom Meeting Attendance Report (Available to Zoom session owners and hosts.)
• Having problems using Safari with the new Canvas/Zoom Integration (a.k.a. Zoom LTI scheduling tool)? Make sure Safari is updated to the newest version. If the problems continue, switch to Chrome.
• Student accounts within the UI Zoom instance do not have permission to record to the cloud. If a TA needs to record a session to the Zoom Cloud, they should authenticate into Zoom using their employee @uidaho.edu account.
• Zoom breakout sessions cannot be recorded to the Zoom Cloud (See Managing Zoom meeting breakout rooms.) The only way to record and save breakout sessions, is to store them locally.
  
• Online Support for Zoom: Links to Useful Features

"Zoom Clips" Have Arrived!

Consider using Zoom Clips to create video content for your Canvas course. Zoom Clips offers a convenient solution for capturing both your video and screen content -- allowing you to share recordings with others effortlessly and quickly. Zoom Clips are saved to the Zoom Cloud where they will remain for 180 days. If you wish to use these recordings for more than a single semester, move your Zoom Clips to Panopto before linking them to your Canvas course.

• Zoom Clips User Guide

Using Zoom to Schedule Office Hours

Instructors can create schedules for virtual office hours in Zoom. Once a schedule has been created, students can book appointments from within Canvas, and instructors can join these appointments from within the Canvas/Zoom Integration. In addition to creating schedules for individual courses, instructors can also create global schedules for office hours, which apply to all their courses.

• Using Zoom for Office Hours

Zoom AI Companion

Zoom AI Companion has been approved for low-risk university use. Features available include Meeting Summaries, Meeting Questions, Smart Recording and Whiteboard Content Generation.

• Zoom AI Companion

Zoom/Canvas FAQs

Q: How do I setup a Zoom session external to Canvas (i.e., without using the new Canvas/Zoom Integration)?

A: Go to https://uidaho.edu.zoom.us/ and login using your UIDAHO credentials. Follow the directions on the screen to set up a Zoom session. If you are recording the Zoom session, save it to the Zoom Cloud. Zoom sessions and recordings setup through https://uidaho.edu.zoom.us/ can also be linked to Canvas Modules and Pages for student access. See the Q/A directly below for help in adding links for non-Canvas/Zoom Integration Zoom recordings to a Canvas course.

Q: Can I link directly to a Zoom Cloud Recording that was not setup using the Canvas/Zoom Integration?

A: Yes, link directly to a Zoom Cloud Recording from a Canvas Module or Page by following the steps below:

• Locate the desired Zoom Cloud Recording from either location below:
  • Zoom Scheduling Tool's Cloud Recordings tab (in Canvas)
  • Zoom Cloud storage area (external to Canvas).
• Click Share (located directly below the video).
• Click  Copy to copy the link into your clipboard.
• Navigate to the desired Module or Page in Canvas.
• Paste the link (saved in your clipboard).
• More Information: Managing and Sharing Zoom Cloud Recordings

Q: How can I retain zoom video longer than 180 days??

A: Move Zoom video (Zoom Recordings and Zoom Clips) to Panopto to retain indefinitely.

Steps to move a video from the Zoom Cloud to Panopto:

• Download the Zoom video stored in the Zoom Cloud to your local machine.
• Upload the local copy of the Zoom video into Panopto.

Q: How do I trim the Zoom Recordings stored in the Zoom Cloud?

A: How to Trim Zoom Cloud Recordings

Q: What recording alternatives to Zoom Clips are available?

A: Panopto is a Video Streaming Platform integrated with Canvas. It provides a reliable, accessible solution for video (and audio) delivery to you and your students.

Video Storage Comparison

Video Storage Platform	Closed Captioning	FERPA Compliant	Long-Term Storage	In-Depth Analytics	Trim & Edit Video
Panopto
Zoom Cloud
Canvas *
Vimeo Basic
YouTube

* Issues when using Canvas Tools to record and/or store video are:

• Canvas has a 500 MB size limit for each student video.
• The Safari Browser doesn't work with the Canvas Recorder.
• Canvas doesn't support Closed Captioning (CC) for videos stored in it.
  
  

FERPA Guidance for Class Recordings

If you wish to record lectures for use in future semesters, you must take steps to comply with FERPA. Record the course lectures in such a way that the students' identity in the course is never revealed. (e.g., Avoid recording student faces and/or names.)

• FERPA GUIDANCE FOR CLASS RECORDINGS

Instructors should be mindful of policies regarding FERPA.
Test your knowledge by taking UI's FERPA Tutorial.