CHAPTER THREE: 3720
EMPLOYMENT INFORMATION CONCERNING FACULTY AND STAFF
PREAMBLE: This section describes the terms of eligibility for sabbatical for UI faculty. The policy is derived from, and incorporates all of, the State Board of Education, Governing Policies and Procedures, II-G-3 b. This section was an original part of the 1979 Handbook and has been changed in only editorial ways since. In 2016 changes were made to clarify process and to ensure any SEC member, who submits a sabbatical application while serving on the committee, recuse themselves from all evaluations during said period. In 2018 this policy was revised and reorganized to better reflect process and to remove the recusal language added in 2016 which was found to cause more problems than it solved. In 2019 various changes were made to address benefits that are affected while on sabbatical and to clarify language about timelines, eligibility and support letters. Except where explicitly noted, the text is as of July 1996. Further information is available from the current chair of the Sabbatical Evaluation Committee. [ed. 6-09, rev. 7-16, 1-18, 7-19]
Announcement comes out twice (February/September) - Provost Website for application forms and schedules
A. GENERAL POLICY. Members of the UI faculty [see 1520 II-1] having completed six years of full-time employment at the University of Idaho who are tenured by the time the sabbatical is to be effective may be granted sabbatical status. A faculty member who is untenured, but expects a tenure decision by the time the sabbatical leave is to be taken, may submit an application. Tenured faculty may apply for additional sabbaticals provided that six full academic years have elapsed since the end of the most recent sabbatical and the beginning of the requested sabbatical. [ed. 7-01, 7-02, 6-09, rev. 1-18, 7-19]
A-1. Sabbatical Status. Employees in sabbatical status (longer than six months) retain all regular employment benefits except short term and long term disability. Faculty are advised to contact benefit Services in HR to discuss how a sabbatical may impact their benefits.
A-2. Fiscal year Cross-over. In addition, in the event a sabbatical will cross over to a new fiscal year, the faculty member is strongly advised to discuss whether, and what impact, the sabbatical may have on salary.
A-3. Cooperative Extension System. Sabbatical applications by faculty members in the Cooperative Extension System (CES) are processed separately by a committee of the CES.
B. PURPOSE. Sabbaticals are designed to encourage scientific inquiry, research, artistic creation, clinical/technical expertise, innovation in teaching or to acquire professional skills or training. [rev. 1-18, 7-19]
C. PERIOD OF SABBATICAL AND RESTRICTIONS ON SERVICE AND SALARY. A sabbatical is for one-half academic or fiscal year at full pay or one full academic or fiscal year at half pay, depending on the type of appointment held by the faculty member. Faculty on sabbatical continue to be full time employees of the University. Outside employment while on sabbatical must be disclosed per FSH 3260. [ed. 1-11, 7-19, rev. 1-18]
D. APPLICATION FOR SABBATICAL. Complete applications for sabbatical must be submitted to the provost or designee who will collect and forward them to the Sabbatical Evaluation Committee (SEC). The application must contain: [ren. & rev. 1-18, ed. 7-19]
D-1. Cover Page. The required cover page
template is available on the Provost's Office website. [ren. & rev. 1-18,
E. CRITERIA AND RATING SYSTEM USED IN EVALUATING APPLICATIONS. The SEC evaluates applications according to the criterion and rating system set forth in this policy below and makes recommendations to the provost who notifies applicants of the disposition of the application. [ren. & rev. 1-18, ed. 7-19]
a. Preparation, Thought, and Documentation:
Organization of the application, originality of the idea, thoroughness,
specificity, feasibility, preliminary work done on the project in addition to
the planning, letters of appointment and acceptance, other documents supportive
of the application, and the applicant’s plans for travel, if that is an integral
feature of the application. [rev. and ren. 7-97, 1-18]
E-2. Rating System. The application will be rated by the SEC according to the following 100-point rating system: [ren. & rev. 1-18, ed. 7-19]
a. Merit and feasibility of the proposed
sabbatical plan, 60 points. [rev. 7-97, ren. & rev. 1-18, ed. 7-19]
F. SCHEDULE FOR APPLYING. Each year there are two rounds of application consideration: [ren. & rev. 1-18]
F-1. Round 1. Deadline March 31st. This deadline applies to:
a. Faculty with an academic year appointment planning to begin a full-year sabbatical at the start of the second fall semester after submitting the application;
b. Faculty with an academic year appointment planning to begin a one-semester sabbatical at the start of the second fall semester or the second spring semester after submitting the application;
c. Faculty with a fiscal year appointment planning to begin a full-year sabbatical at the start of the second fiscal year after submitting the application;
d. Faculty with a fiscal year appointment planning to begin a half-year sabbatical during the second fiscal year after submitting the application.
F-2. Round 2. Deadline October 31st. This deadline applies to:
a. Faculty with an academic year appointment planning to begin a full-year sabbatical at the start of the next fall semester;
b. Faculty with an academic year appointment planning to begin a one-semester sabbatical at the start of the next fall semester or the second spring semester after submitting the application;
c. Faculty with a fiscal year appointment planning to begin a full-year sabbatical at the start of the next fiscal year after submitting the application;
d. Faculty with a fiscal year appointment planning to begin a half-year sabbatical during the next fiscal year after submitting the application.
G. POSITION DESCRIPTION AND ANNUAL PERFORMANCE EVALUATION. Faculty members on sabbatical remain full time employees of UI. Faculty members are expected to submit a new position description prior to the start of their sabbatical that reflects the appropriate change in duties while on sabbatical. Their annual performance evaluation must reflect whether the purpose and goals of the sabbatical were achieved. [ren. & rev. 1-18, rev. 7-19]
H. CHANGES IN SABBATICAL. If a faculty member must change the purpose, place, or time of the sabbatical, the faculty member must submit a revised cover sheet indicating the type of change along with an updated recommendation from the dean and unit administrator, to the SEC. The SEC will review the change and make a recommendation to the provost for final approval. This request must state the rationale for the changes and update the sabbatical plan to reflect these changes. [ed. 8-11, 7-19, ren. & rev. 1-18]
I. CANCELLATION OF SABBATICAL. If a sabbatical must be cancelled, the faculty member must submit written notification of cancellation to the Provost’s Office along with confirmation from the dean and unit administrator (if applicable). Cancelled sabbaticals cannot be reinstated, but faculty may re-apply through the normal application process. [add. 7-19]
J. RETURN. Faculty members must return to the active service of UI for at least one academic year after completion of the sabbatical or repay the money received from UI while on sabbatical, unless the president approves a waiver of this requirement. Results of the sabbatical should be documented on the annual performance evaluation and will serve as the official record of return and accomplishment. [rev. 7-97, 7-02, 7-13, 7-16, ed. 8-11, ren. & rev. 1-18, ren. & ed. 7-19]