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All employees of the university are required to comply with the policies set forth in the UI Faculty-Staff Handbook. Changes to university policies will be reflected in updates to this Handbook.




The University of Idaho has a policy of non-discrimination on the basis of race, color, national origin, religion, sex, age, disability, or status as a Vietnam-era veteran. This policy applies to all programs, services, and facilities, and includes, but is not limited to, applications, admissions, access to programs and services, and employment. Such discrimination is prohibited by titles VI and VII of the Civil Rights Act of l1964, title IX of the Educational Amendments of 1972, sections 503 and 504 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, the Age Discrimination Act of 1975, the Age Discrimination in Employment Act Amendments of 1978, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, and other state and federal laws and regulations. Questions and concerns about the application of these laws and regulations may be directed to the affirmative action officer, 208-885-6591, to the director, Office of Civil Rights, U.S. Department of Education, or to the director, Seattle Area Office, Office of Federal Compliance Programs, U.S. Department of Labor.


      There are few earthly things more splendid than a university. . . . Whenever a university stands, it stands and shines. Wherever it exists, ... free minds ..., urged on to full and fair inquiry, may still bring wisdom into human affairs.


                                  --John Masefield




July 2005


The University of Idaho's Faculty-Staff Handbook serves as a reference source for university policies on faculty governance, employment, and academic matters, as well as to provide information on the university and some of its constituencies that has proven to be useful to members of the university community. The first edition of the book in something like its present form and scope was published in 1974 and thoroughly rewritten and reworked in 1979, under the editorship of the faculty secretary, Bruce Bray (with the assistance of Arla Marousek, Kathleen Probasco, and Robert Seale). In the years since 1979 the Handbook has been updated and revised numerous times. Elisabeth A. Zinser, 14th president of the university, saw the desirability of taking a completely new look at the entire book and to that end appointed two working groups, one composed of faculty members and chaired by Douglas Adams and one composed of staff members and chaired by Cindy Johnson, to reformat, rearrange, and otherwise fix up the Handbook with the goal of making the information in it more consistent and more easily accessible and usable. The members of those groups, Elizabeth Brandt, Charles Christenson, Gail Eckwright, Dale Everson, Harley Johanson, Marc Klowden, Kurt Olsson, and Daniel Blanco, Laura Erne, Carol Grupp, Peggy Hammel, Douglas Knorr, Valerie Roberts, Georgia Yuan, are to be commended on their hard work towards those goals. [ed. 7-98]


From the beginning the two groups worked jointly to produce this, the third edition of the Handbook. The working groups were specifically charged not to make substantive revisions. They have made many suggestions for updating and clarification and the new edition differs in many, mostly small, ways from its predecessor because of these suggestions which were ultimately approved by the responsible individual or bodies. Like its predecessor, this edition has been constantly updated and improved by semiannual changes. [ed. 7-05]


The first (1974) and second (1979) editions of the Faculty-Staff Handbook were the sole books that were university-wide in scope. This third edition, however, appeared conjointly with a new publication, the Administrative Procedures Manual. The latter book provides, in much greater detail and much more extensively than the previous Handbooks, information about the university's business procedures. The two books, Handbook and Manual, are meant to be used as a set. [rev. 7-05]



Access to the Handbook


Both Handbook and Manual are primarily available in an on-line format (accessible through the university's home page). A limited number of official hardcopies of the Handbook are housed in the Faculty Secretary’s Office, the Ombuds Office, the president’s and provost’s offices, and in the library. The online version of the Handbook is updated more frequently but the official files, with the history of any change, maintained in the Faculty Secretary’s Office is authoritative.  [rev. 7-05]



Using the Handbook


Each section of the Handbook is provided with a “preamble.” It itself is not a part of the policy. At a minimum the preamble gives the phone number of a university office that should be able to provide help and fuller information concerning the material in the section. Almost always the preamble also presents a brief summary of the section's contents that amplifies the information provided by the title. In addition most preambles have a sentence or two of historical information concerning the history of the section, when it first appeared, when and how it was revised in substantial ways. In most cases the history of the section is taken back only to the 1979 Handbook (the second edition), though many of the policies in this book have much longer histories. As a section is revised, notes to that effect are added to any and all paragraphs that are affected by the change. Each page has an effective date (in the upper righthand corner of the first page, in the upper center of subsequent pages) which tells the date of the last revisions that have affected that page. For practical reasons, the “clock” for the effective pages was reset to “July 1996” for the publication of the third edition, so all pages initially bore that date. Subsequent revisions to any section cause the effective date to change. For longer sections a table of contents consisting of the titles of the various first-order subsection headings is also given. [ed. 7-05]



Authority of the Handbook


The Handbook is intended to include all university policies as they pertain to employment and faculty governance. It also includes certain academic and student policies; other academic and student policies are to be found in the University of Idaho General Catalog, the College of Graduate Studies Catalog, and the College of Law Announcement. The policies of the university all have the approval of the Regents of the University of Idaho as required. If a conflict should occur between a policy in the Handbook and a newly adopted regents' policy, the regents' policy prevails and the Handbook will be updated to reflect the new regents' policy (regents' policies are contained in the State Board of Education and the Regents of the University of Idaho Governing Policies and Procedures Manual and Rule Manual-the Board's policy manual may now be viewed or downloaded at the Board's web site at All employees of the university are required to comply with the policies set forth in the UI Faculty-Staff Handbook. Changes to university policies will be reflected in updates to this Handbook. [ed. 7-98]



Maintenance of the Handbook


Changes will normally be distributed in January and July of each year. Pages that have been changed in any fashion will be reissued and will bear a new date at the top of the page. Each paragraph that has been substantively changed will be followed by the annotations, “rev. [date],” meaning that that paragraph has been officially revised in some way, or “add. [date]” meaning that that paragraph has been officially added. Editorial changes are shown by a following “renumbered [date],” if the paragraph has had to be renumbered by the addition or deletion of other sections but otherwise remains the same, or “ed. [date],” if purely editorial changes have been made. Editorial changes include the correction of typos, misspellings, changes of title (to officers or departments), or changes/corrections/additions of cross-references. At times revisions or editorial changes to a previous page will cause the lay-out of subsequent pages to be altered, even if there text remains unchanged. In those cases the subsequent pages will have to be reissued, with a changed date at the top, but will be without any changes to their text. Each custodian of a copy of the Handbook is responsible for ensuring that his or her copy is in the most up-to-date form. There is also a “Table of Effective Pages” which aids in keeping the various copies of the Handbook current. [rev. 7-98, 7-05]


The Faculty Secretary's Office, with the assistance of the Office of General Counsel, is responsible for the overall creation and maintenance of the Handbook and for distribution of policies to be included in it. Users are asked, most urgently, to bring misprints, infelicities, and outright mistakes to the attention of the Faculty Secretary's Office so that they may be speedily corrected. Proposals to change the content of the Handbook should also be addressed to the Faculty Secretary's Office. [rev. 7-05]


Douglas Q. Adams


Faculty Secretary

July 2005


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University of Idaho, Moscow, ID, 83844