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Enrollments & Courses (Instructor Help)

6am, 11am, 4pm daily: Feed File pushes from Banner into Canvas for Enrollments and Courses start running at 6am, 11am, 4pm daily and take about an hour to complete.

Enrollments in Canvas

[PREP] course individuals in the Teacher role may to enroll additional Teachers.

[UIDAHO] course individuals in the Teacher and TA roles may to enroll individuals as Teachers, TAs, Designers, or Students.

"for-credit" Course Enrollments
For future and current courses, the instructor must work directly with their Department's Classroom Scheduler to fill out a request form for submission to Classroom Scheduling. These enrollments are then pushed into Canvas through a feed file three times a day. Email canvashelp@uidaho.edu for assistance with access to "for credit" courses taught in the past.

• Instructors of Record are added by your Department Scheduler through Courseleaf CLSS. Instructor enrollments in “for-credit” courses cannot be added by CETL.
  • Faculty and advisors must complete the FERPA tutorial annually to gain/retain access to the Faculty/Advisor tab in Vandal Web. Complete this tutorial by going to VandalWeb > Personal Information > Take the FERPA tutorial.
  • Department/Colleges must submit the proper paperwork to HR to give Adjunct Faculty and Temporary Instructors early access (up to two weeks prior to the start of a term) to Canvas and Vandal Web. Note: The Provost Office establishes the paperwork and due date submittal requirements for early access.
• Students are automatically added to Canvas courses four weeks before the semester starts for Fall and Summer terms. For the Spring term, students are added to Canvas courses the first day UI returns to work in January. Student enrollments in “for-credit” courses cannot be added by CETL.
• Additional Enrollments must be requested by your Department's Classroom Scheduler via a request form sent to Classroom Scheduling. Enrollments in “for-credit” courses cannot be added by CETL. Note: Undergraduate students cannot be added to for-credit courses in the roles of Teachers, TAs, or Graders because these roles have grading access.
• Teachers are responsible for teaching and grading "for credit" courses. They can build, modify, and delete course content. They may create, manage, and grade all types of student assessments. They have full access to the course gradebook.
• TAs (a.k.a. Teaching Assistants) can build, modify, and delete course content. They can create, manage, and grade all types of student assessments. They have full access to the course gradebook.
• Designers don't have access to student work, discussion posts, or the course gradebook. If a person needs to build/modify course content and also access student work, use the TA role.
• Graders assist instructors with grading but cannot help build/modify course content. They may grade all types of student assessments and have access to the course gradebook.
• Participants have the same permissions as students. Those added to the Participant role include CDAR Notetakers (added directly via CDAR) and other non-enrolled individuals needing student access.

Courses in Canvas

"for-credit" courses appear in Canvas three months before semester start.

• Request a [PREP] space to start working earlier.
• Fill out the Cross-List/Merge Course Request Form to have sections combined.
• Remember to Publish each Canvas Course to turn on student access.
• Need to recover submissions and grades for a student that dropped your section (switched sections after the start of the semester)? Email canvashelp@uidaho.edu for assistance.